Today at the Dept Head Meeting we had a rather pointed discussion about staying on top of staff time in terms of sick, vacation, and comp time. While no one in this dept is in danger of violating the rules - or "spirit" of the rules regarding comp time, I'd just like to cover the basics so that everyone is aware.
Comp Time - The general rule of thumb is that you are not allowed to carry any more than a week's worth of comp time for any length of time. Naturally, if the comp is the result of filling in for an absent co-worker and done at my behest, there is some leeway with this. But generally, if you have more than a week of comp banked, you should be planning on using some of it as soon as possible.
Vacation - No one is allowed to carry over (into the next fiscal year, July 1) more than the equivalent of ten days of vacation - without a memo from me requesting approval from the Town Administrator. People who accrue vacation time get a letter near their anniversary date which itemizes their accruals - please make sure that if you are in danger of going over your vacation time by July 1, that you use it.
Personal Days - Personal days are "Use it or Lose it." People who are benefited get three (equivalent) personal days a year. They do not carry over.
Sick Days - Sick days accrue and are banked from year to year - up to 525 hours. After that, even if you are not actually taking sick time, it will look like that on your paycheck because they will deduct the time from your accrual (all very complicated, and no one here is in danger of hitting that mark any time soon).
If you have any questions about your accruals, please let me know.
Thanks!
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