Money Troubles

I received a call from the accounting office - seems we are still having trouble counting the drawer, as our totals are off more often than they should be. MaryAnne (the Town Accountant) is very concerned that we will be audited....

Since I am not sure which part is tripping people up, MaryAnne will be here on Thursday, July 15, at 9:30, to train people on how to handle the cash drawer. While I am still going to attempt to keep the number of people who count the drawer to a minimum, this time slot means that most of the regular staff will be here already, and then just about everyone should be able to count the drawer if necessary.

I know that it seems like a small thing since we do not deal with large sums of money - but this is causing enough concern in accounting that they are no longer willing to sign off on erroneous deposits - and an audit would likely result in more trouble than is necessary.

Cash Control Policies

The Town Treasurer/Collector's office has issued a Cash Control Policies and Procedures manual, and it is required that all town employees read the policy and sign-off. The policy will be circulated (look on the circ desk for it), and the sign-off sheet is in your box. Please check off your name on the policy itself after you have read it, and pass the policy to someone who has NOT read it. Put your signed sign-off sheet in my mailbox.

Most of this pertains mostly to department heads and departments that handle a lot more cash than we do, but please note the section on accepting checks:

• CHECKS SHOULD BE MADE TO THE TOWN OF DENNIS - LIBRARY, and NOT Dennis Public Library. I know this is going to take getting used to. It's not the end of the world if someone makes a check out to DPL, but we need to get in the habit of doing it this way.
• It is helpful if a note is made in the memo field (fine, book replacement, donation, etc.)
• Starter checks ARE NOT ACCEPTED without my sign-off
• Checks must have address and phone number on them
• Checks must be presented with driver's license or other ID
• Person accepting the check should initial the front of the check

If you have any questions, please see me. Thanks!

Wine, Women, and Words Tickets

The tickets for the library fundraiser are now in the cash drawer, ready for sale. They are in a clearly marked box. Please try to remember to put this box in Carla's desk at night.

Tickets are $50, and checks should be made out to Friends of the Dennis Public Library (if someone writes one out to DPL, just have them tack Friends on the end).

You do NOT have to worry about dealing with the money, other than to collect it - I will get the money to the Friends as needed.

Any questions, please ask!

Thanks!

More Money

There seems to be some confusion on the money drawer....

The drawer TOTAL should be 50 dollars when you count it at night, INCLUDING CHANGE. And there needs to be between 5 and 10 dollars in change in the drawer - today there is barely any change in the drawer. If we run low on change, please let me or Carla know, and we will go get some.

If you count the drawer at 4:30 and more money comes in afterward, that's fine - add it to the drawer. The person who comes in in the morning will count the drawer again anyway. It's not a problem if the drawer is over 50 (due to someone coming in after the drawer is counted), it's just a problem if it's BELOW 50, which would indicate either an error or another problem.

If there are other questions, please let me know.
Thanks!

Money Money Money

The accounting department is overhauling some of their departmental policies and the like, and as a result, there is a slightly new process for the money drawer.

From now on, the drawer will be counted to $50 EVEN, and this INCLUDES ALL CHANGE. I know it's a pain to count change every day, but the Town is really cracking down on how cash is handled, so we have to do this the right way. Money should be counted down every night, the sheet in the drawer needs to be filled out and initialed, and the money should be put in Carla's desk as usual with a sticky note with the total (which will now probably always include change) - so an envelope is a good idea. Money should also be counted again in the morning and the sheet initialed. If there is ever a discrepancy between the pm and am total, please let me know ASAP.

There is a new form, but it should be self-explanatory. And, when counting the drawer back at night, keep in mind that you want about $10 in change, and small bills for making change. If you can avoid hanging on to a 20, please do.

Questions, help - please see me or Carla.

Thanks!

Friends Requests

I have been asked by the Friends to come up with a list of "potential requests" through the end of the year (December). I certainly don't have programming planned out that far in advance, but if you can think of anything to add to the list (a piece of furniture, a specific program, additions to a specific collection, etc) please let me know and I will add it to the list.

Thanks!!