Staff Sign-Out Sheet for Materials not yet Cataloged

There is now a sign-out sheet (on a clipboard over the cart that new materials are placed on, near Lisa's desk) for STAFF taking books or DVDs or whatever BEFORE they are cataloged. I am famous for taking movies and forgetting that I have them, so this will help everyone keep track of where stuff is.

Also, there are a few movies that were ordered and delivered, but don't seem to be cataloged - so please check your dvd players just to make sure that nothing has been overlooked (I just did this and came up with 4 movies that I had completely forgotten I had, and one in the player downstairs, courtesy of Madison taking it without me knowing).

Hopefully this will help us keep track of things.

Thanks!

Boxes and Invoices

There may be some lingering confusion about boxes of books, invoices, packing slips, and so on, so just to clear up things....

If you open a box and the books /whatever are not yours, please leave EVERYTHING in the box for the person who placed the order.

Please do not take the invoices from someone else's box and give them to Carla - the invoice may not belong with Carla (or may need special instructions for Carla), as it could be an order from a gift, grant, or Friends donation.

Also, books coming in may need a Friend's book plate, a spine label (or label change), or some other genre labeling to be done by the person ordering the books. So, it's best just to leave everything in the box, even if the books "look" complete.

DVDs, music CDs, and audiobooks are the exception - I place the orders through Amazon, and the orders are already accounted for - and there is no invoice to go to Carla. Generally speaking, those items can be put right into processing - or they can be left for me to deal with.

If you have any questions about this process, please ask!

Thanks!

NEW Book LOCATION Codes

From now on, new books will be cataloged with a location code of NEW, so that we can locate them more easily when pulling the list and re-shelving.

Juv--NEW - dpjn
Young Adult--NEW - dpyan
NEW -- dpn (this basically covers everything that goes on the new shelves across from circ)

I don't think we have the time to pull the current new books and change the location codes (but if I find myself with nothing better to do one day, I just might do that), but we should get in the habit of having our volunteers who move the NEW books onto the general collection shelves scan each book and change the location code as necessary (taking it out of new and putting it in it's proper category).

We may need to have a bit of training in that.... If so, let me know, and I will put something together for sometime in September.