Meeting Room Requests

There seems to be some confusion about what to do about booking the meeting room if Julie is not here....

Yes, Julie is in charge of the meeting room calendar because too many fingers in the soup was driving me crazy. However, if Julie is not working when someone comes in, please do not just say she's not here and send them on their way (or give them her schedule, or etc).

1. If the patrons has a date in mind, check the book and let them know if the date is available AT THE MOMENT. "That date is available at the moment, and we can go ahead and fill out the online date request form if you like, get it submitted to Julie, and she will CONFIRM that that date has been booked for you."

2. If they do not have CURRENT 2013 paperwork on file, please give them the paperwork packet to take with them, and fill out the ONLINE date request form with them (if they want to and have the time, otherwise, tell/show them where they can find it. I think I went over this with everyone, but if you do not know where this form is, please see me or Julie ASAP for instuctions!).

3. After the ONLINE form is filled out and submitted, the form will automatically go to Julie's email, and Julie will contact the patron and CONFIRM their date(s) with them. "Your information and date request has been submitted to Julie, she will contact you to confirm your date."

4. If the patron already has a paper packet form on file, they just need to fill out the online date request form.

Please see me or Julie if this isn't clear, and please come get me if you run into trouble and Julie is not working.

Thanks!
Jessica